For Conferences, we source the venues for your meetings, providing alternative choices and the profile on each hotel/venue property proposed. We also act as the liaison/coordinator for all your communications with the hotel in relaying all the specific requirements. The meeting place and all its meal and function rooms are also addressed in relation to your needs.
We provide and ensure:
Collateral Signage
Name Tags /Place Cards / Stickers / Country Flags & Banners will be done in conformity to your specifications to project the client’s corporate image and needs.
Procurement of facilities & Equipment
We undertake to manage the venue and procure any third-party equipment necessary for the function and at a reasonable market rate. All audio visual and Conference equipments can be obtained directly from us.
Secretariat
Our Secretariat services come fully equipped with support assistance of staff who man it and have conference secretariat experience. They include a Secretarial staff, one photocopier/messenger staff, a technical assistant for computers, and presentations and all IT requirements. This comes with a standard: -Computers (HP Desktops + Laptops) -Printers (at cost of printing to client) -Photocopiers (hire + cost of paper) -LCD Projector (cost) All the above equipment items are provided as a standard and except for where stated, there is no cost on a minimum 1 day meeting therefore, first day, where stated, comes at no cost.
Security
In this era of highly sensitive security concerns, we partner with the venues security personnel as well as the National Police Force, where necessary, to ensure safety of the participants and their property during each event.
Scheduling/Project Management
We develop a timeline action plan and invest pre-planning time towards all our projects. We hold periodic meetings to coordinate with our clients, organizers and stake holders which in turn results in the production of an agreed upon program, action plan and check list with all parties.
Information & Advisory Services
A help desk is key for the smooth-running of any conference. This would normally be a portal for information from where the prospective attendees are updated regularly and, prior to the event, can manage their bookings to the meeting. Hospitality, information and advisory services are addressed effectively at this desk which will usually be situated within the hotel lobby during the time of the conference. It is manned by qualified staff ready to address issues relating to information dissemination, program and provide any support. Alongside this, the desk effectively carries out registration of the delegates prior to the start of the conference.
Virtual conference
or virtual conference we provide a virtual event reception from where your attendees enter and where they have the overview.The virtual conference can have 1:1 Meeting Booking & Video Calls and Notifications, Live Feed, Polling & Surveying. The virtual meeting place and function rooms are also addressed in relation to your needs.
